Reference Guides

Categorisation of Casework

48.3 Transfers of Part

CAT

DEFINITION

PLANS

LEGAL

A

Instructional Map

SO1

RO2

B

All Others

RO2

RO1

X1

First Removal from development with 10 or more TPs

RO1

SCW

X2

Project Work

  • Local Authority re-organisation of housing stock
  • Scottish Homes housing transfers
  • East Kilbride Development Corporation selling housing stock

RO1 TO LEAD/ RO2 TO DO

SCW TO LEAD/ RO1 TO DO

X3

Special Products

  • Minerals
  • Fishing Rights/Salmon Fishings
  • Foreshore
  • Shopping Centres
  • Industrial Estates
  • Extra Complex
  • Miscellaneous mapping based on full instructions/guidance

RO1/ RO2

SCW

X4

Feudal Abolition Casework

• Casework controlled by the dedicated teams

As appropriate

As appropriate

X5

Legacy casework

  • Defined by date

As appropriate

As appropriate

TAs should be categorised as per lead case.


Annex: TP Category A Casework:

48.3.1 Category A (SO1 Plans and RO2 Legal)

The only TPs to go directly for SO1 settle will be those from a development for which a mapping style has been agreed. These may include multiple applications if they are taken account of in the mapping instructions, and may involve using supplementary plans from either the image tool or the index layer and inset plans. As none of these cases will have been examined by a higher grade, any individual problems that may be encountered by the SO1 will have to be referred up. An element of plotting on to the Ordnance Map may be required which necessitates the usage of ANY or ALL of the Drawing Tool `Elements` and `Controls` functions (i.e. not just for simple prolongations).

Provided an L53 Record Card has been prepared to give full Legal instructions the cases will be settled by RO2 Legal.

48.3.2 Category B (RO2 Plans and RO1 Legal)

Depending on Business Unit needs, RO1 and RO2 Plans officers have the capacity to refer category B casework to an SO1 for MAP, provided full instructions are given and immediate referral routes are open. For the avoidance of doubt, although the SO1 may authorise the Title Plan on the DMS, the higher grade who instructed the map is ultimately responsible for the actual casework settled.

48.3.3 Category X1 (Plans RO1 and Legal SCW)

• This covers the first removal from a development of 10 or more TP's.

48.3.4 Category X2 (Plans RO1 to lead and Legal SCW to lead)

• Large scale transfers from holders of large housing stock.

48.3.5 Category X3 (Plans RO1/RO2 and Legal SCW)

• Any applications that include minerals, foreshore, or fishings as a pertinent qualified by the words ‘so far as we have right thereto’ should be processed as far as possible, and the agent contacted and advised that the pertinent will not be reflected in the title sheet. If there is evidence in the application, or the agent submits fresh information to support the inclusion of the pertinent, it should be referred to STL/SCW for further advice.

48.3.6 Category X4 (As appropriate)

• Feudal abolition casework which has been categorised by the dedicated teams.

48.3.7 Category X5 (As appropriate)

• Legacy casework defined by date

48.4 Dealings with Whole

Category

Definition

Plans

Legal

A

Discharge, Dispositions, Standard Securities, Simple Ranking cases e.g. 2nd Securities, Improvement / Repair grants, Disps of or including Liferent, Deeds of Variation

Simple assignations of Lease, Sales by executors *

Power of Sale * Removal of exclusion notes /MH2 (on referral only)*

 

SO1

A1

Single Handle DWs

 

SO1

B

Irritancy of lease; Assignations of Lease requiring A or D

amendments; Deeds of Conditions; Deeds of Disburdenment;

Deeds of Postponment; Deeds of Restriction; Disposition AD REM; Floating Charges; Limited Company securities; Minutes of Agreement; Ranking Agreements ; Renunciations; Servitudes; Section 19 Agreements; Minutes of Waiver; Form 8 Applications

 

RO2

C

Dealing over Parent Title –

Dealing attached to dealing over Parent Title

 

RO1

D

Dealings travelling with FR/FAs or TP/TAs but which relate to a different Title Number

 

As lead case

Y

Dealing attached to a First Registration

As lead case

As lead case

Z

Dealing attached to a Transfer of Part

As lead case

As lead case

X3
  • Extra Complex
  • Cases that are referred to legal services
  • Multiple title applications

As lead case

As appropriate

X4

Feudal Abolition Casework

  • Casework controlled by the dedicated teams


 

As appropriate

X5

Legacy Casework

  • Defined by date

 

As appropriate

R1

Automated Registration of Title to Land Application - to be settled within same day.
Application does not require consideration or action:

  • No Next Application Notes or no action required for Next Application Notes.
  • No notes or no action required for notes.

 

SO1

R2

Automated Registration of Title to Land Application - to be settled within same day.
Application requires consideration and possible action:

  • Next Application Notes (to be deleted only)
  • Notes (action may be required)

 

SO1

R3

Automated Registration of Title to Land Application.

Application requires consideration and cannot be completed same day. E.g:

  • Next Application note exists and requires consideration
  • Pending application exists
  • B section notes require consideration.
  • Register of Inhibition and Adjudication Disclosure
  

SO1

 

End of Topic

Updated December 2007