Plans Information Paper 7/2001

SUMMARY OF PLANS MANUAL UPDATES

The Plans Manual Team are pleased to report the first anniversary of the online Plans Manual on 18th September 2001. Numerous updates have been actioned throughout the year brought about by feedback from the users and changes in procedures.

STATISTICS

Over the last year there have been 8 Plans Information Papers, 23 major Plans Manual Updates and 109 (erroneously stated to be 159 in Forum statement) complex issues raised through the Plans Manual Feedback form.

PLANS INFORMATION PAPERS ISSUED

Issue Number Title Date of Issue
1/2000 Certified Plans as a means of establishing extent Nov 2000
2/2000 Printing of extracts on the DMS No date
1/2001 Changes to the View and SPL functionality on the DMS 02 Mar 2001
2/2001 Tenement Templates 15 Mar 2001
3/2001 Rogue titles on the Index Map 22 Mar 2001
4/2001 Certified Plans as a means of establishing extent 27 Apr 2001
5/2001 P 16 Reports Answer Review 12 Jul 2001
6/2001 Enhancement to DMS/re-setting of seed points 14 Aug 2001

 

 

 

 

 

 

 

 

 

PLANS UPDATES ISSUED

Section Number Title/Description
13.6.13 Multi-part title plan printing
13.7 Supplementary plans
14.10 Triple Edging
17 LRS Picklist
8.10.5 "A" Property Section (Precise Extent)
8.10.6 Tinting Method with no red edging
8.10.8.2 "A" Property Section (Flats )
8.10.8.2 Tenement, Description by way of exception
8.12.15 Decisions of Boundaries and Extents ,made by Plans Staff
8.12.21 Street Names and Numbers
8.16 *Compulsory Acquisition of Land
8.2.13 Referencing the registered extent
8.2.16.1 Mapping Boundary References
8.2.17 External boundary juts
8.2.30 Registrations affected by prior Feus or Leases
8.4 Parts of buildings and Strata Levels
16 Correspondence and Enquiries
15.5 *Abbreviations on the OS map
18 *Mapbase Maintenance Procedural Manual
15.6 *An Introduction to OS large scale mapping
14.11 Closing a Title
8.11.13 Prescription
8.3.15 Exclusive areas in tenements

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

PLANS MANUAL FEEDBACK FORM

There have been 109 complex issues raised through the Plans Manual Feedback Form over the last year, 88 (81%) have been resolved leaving 21 (19%) issues outstanding. Issues are resolved through either one to one contact with the staff member or if the issue has prompted change in practice and/or policy guidelines then Plans Updates are prepared and issued through the Plans Manual web page.

The Plans Manual Team are happy to receive any comments/suggestions from Staff on any issue within the Plans Manual using the Plans Manual Feedback Form.

CURRENT POSITION

As a result of the Plans Manual Questionnaire Report the Plans Manual Team were tasked with evaluating and examining the current Plans Manual with a view to identifying various options for improvement. The options identified were presented to the Business Change Team and the decision was taken to initiate a three-phase implementation outlined below: -

Phase 1

  • Remove superfluous information which is available from other sources.
  • Update search engine capability by splitting files by level 3 headings
  • Complete outstanding updates to the manual

Phase 2

  • Design diagrams setting out procedural processes and checks for specific casework problems
  • Rollout diagrams at the rate of one a month (resource restrictions apply)
  • Review Intranet activity after completion of Phase 1

Phase 3

  • Develop and Revise entire Manual
  • Review timing and resource availability on launch of Legal Manual end September 2001

Phase 1 has been completed with the exception of the search engine update. It was quickly established with Internal Communications that updating the search engine to be more specific to the Plans Manual file structure would involve a large amount of resource. It would involve a total revamp, not just of the Search engine, but of the information it was being asked to find. The Plans Manual Team quickly identified this aspect of the Plans Manual as being part of Phase 3, which would look and Developing and Revising the Manual in line with the introduction of the Legal Manual due in late September.

Information removed Now available
Sections 1,3 and 4 Booklets available from Training as part of Induction
Section 2 Abertay Module A Lecture 1
Section 7 Incorporated into Section 5
Part of Section 16 Bias for Action - Cancellation Procedures
Bias for Action - Requisition and Rejection Procedures
Bias for Action - CX Procedures
Internal Comms - Written Communication
Bias for Action - Forms in use on the LRS

 

 

 

 

 

 

 

Phase 2 is underway and some Design Diagrams will be issued shortly.

The Plans Manual Team would like to thank everyone for their comments and suggestions and would encourage staff to continue to give feedback with regard to any Plans topics.

Plans Manual Team
10/09/01