The Keeper will normally have knowledge only of those parties appearing from the title sheet to have an interest. It is possible that, between the date of the last registration and the date of application for a report, or for an office copy or for the updating of the land certificate, other parties of whom the Keeper may have no knowledge may have acquired an interest in the subjects which may be affected by a diligence recorded in the personal registers. So, while any report instructed, or an updated land certificate, or an office copy of a title sheet or of the proprietorship section of a title sheet, will disclose any subsisting adverse diligence against a person of whom the Keeper has knowledge, if there are any other parties against whom a search should be made, these must be notified to the Keeper. Each of the appropriate forms of application makes provision for so doing. There is not, of course, any need to instruct specifically a search against persons who will appear from the  title  sheet  to  have  an  interest.  A  Form  14  report  will  not,  however,  disclose  any  entries  in  the personal registers unless specific instructions are given for a search in those registers or the report discloses that the interest is registered and the Keeper has been asked in this event to issue an office copy of the title sheet. The form makes provision for instructing a search in the personal registers and can be used to order an office copy. It is particularly important to remember to instruct the Keeper fully when ordering an office copy or submitting the land certificate for updating. It is probably less likely that the need to search against additional  parties  will  be  overlooked  where  the  report  is  being  instructed  as  part  of  a  current transaction. It should also be remembered that while specific instructions need not be given where the parties’ interest will clearly be disclosed from the title sheet, if there has been any change, for example in the address of any of the interested parties, this information should be given to the Keeper. Applying for reports 3.19 In terms of the Land Registration (Scotland) Amendment Rules 1998² which came into force on 1 January 1999, application to the Keeper for a report shall be made on the appropriate form and application for an office copy in terms of section 6(5) of the 1979 Act shall be on Form 15. A report or office copy may be applied for by fax or electronic mail provided the information which would  have  been  included  on  an  equivalent  application  using  the  appropriate  form  is  supplied.  A telephone application for a report or office copy may also be accepted, provided the same information is supplied, together with such additional information as the Keeper may require (rule 24). REGISTERS DIRECT 3.20 The proposed introduction of a system of direct access to the records maintained by the Agency addresses the twin aims of improving access to public records and helping to reduce the cost to the public of conveyancing in Scotland. Direct access makes the Agency’s data bases available to users countrywide and eliminates any need to visit an Agency office or engage the services of a third party to obtain information from the records held by the Keeper. Logging on to the system is achieved via a web browser running on a personal computer equipped with a modem. This gives access to a menu of easily-navigable screens by means of which the user will be able to  interrogate  the data  bases  relating  to the  Land  and  Sasine  Registers,  the Register  of  Inhibitions  and Adjudications, the Register of the Books of Council and Session (Deeds) and the Register of Judgments.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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