• In all cases where there is a deed plan relative to the subjects, a copy of this should be supplied. • In some cases where there is no deed plan, a written description from the titles may be sufficient, for  example,  in  established  urban  property,  where  the  description  includes  measurements  and refers to adjoining subjects by name or street number, rather than by the name of the owner. • For tenement property a written description will suffice. For example, ‘the southmost house on the top flat, 10 High Street, Ayr’. If, however, there is garden ground pertaining solely to that flat, a plan of that ground will be needed. • If the only way that the subjects can be sufficiently identified is to produce a specially prepared plan, then preferably this should be based on the ordnance map. The scale should not be less than 1:1250  for  urban  property.  Note  that  if  a  copy  of  the  ordnance  map  is  used,  the  question  of copyright arises (see 4.23). Application for registration Application for first registration (Form 1) 4.14 An application for registration may be rejected if sufficient information is not given to the Keeper to  enable  him  to  identify  the  subjects  by  reference  to  the  ordnance  map  (section  4(2)(a)).  An application for first registration will be accompanied by the title deeds of the property and, in many cases, the information contained in these deeds will be sufficient to enable the Keeper to identify the subjects. The following guidelines are provided. 1.  Even where there is a deed plan, the depiction of the subjects may be no more than a ‘floating rectangle’  quite  unrelated  to  any  identifiable  features  on  the  ground.  In  this  case  additional information  will  usually  be  required  to  enable  the  Keeper  to  locate  the  subjects  precisely  by reference to fixed points on the ordnance map. 2.  Where  a  written  description  is  not  sufficient  to  identify  the  subjects  and  refers  to  essential colourings  or  markings  on  the  plan  attached  to  the  deed  containing  that  description,  but  these colourings or markings are not shown on the plan, such a plan will not be acceptable. This could apply, for example, where the deed containing the description and plan was merely a monochrome extract. 3.  Generally,  a  traditional  tenement  flat  will  be  sufficiently  described  by  means  of  a  written description;  but  the  Keeper  may  require  a  plan  showing  the  area  or  ‘steading’  on  which  the tenement is erected, together with any adjacent ground (e.g.  back green) over which there are rights and on which there may be small buildings (e.g. wash houses). Where any of the adjacent ground belongs exclusively to the flat, then a plan will almost certainly be required. If the area of any back green or court cannot be identified with certainty, the Keeper will describe in words, in the  property  section  of  the  title  sheet,  any  relevant  right  to  a  back  green  or  court.  He  will  not delineate the back green or court on the plan, and may exclude indemnity as respects the position and/or extent.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

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