Submit an application

You can submit an application for registration by filling in the appropriate online form.

Getting your application right first time

Most applications for registration are accepted first time. However, we still have to reject a number of applications, either at the initial check before we put it on the application record, or during the subsequent process of registration.

To avoid an application being rejected, please remember to check the following:

Pre-intake examination

The application form is completed fully and correctly if:
  • an application form is submitted with the application
  • the application form is signed correctly
  • the correct application type is selected (eg deed over unregistered plot - FR, deed over whole of a registered plot - DW, deed over part of a registered plot - TP)
  • the application form is completed appropriately, ie the necessary questions in Part B are answered
  • the information on the form matches the information in the deed, ie there are no discrepancies between the names, subjects, title numbers, deed types, etc
You submit sufficient information to allow the creation of the title sheet and cadastral map entries, eg:
  • the deed inducing registration
The deed submitted for registration is valid, ie it must be properly drawn/executed, and granter must have title/capacity to grant it, eg:
  • the granter and grantee are named and designed in the deed
  • the deed contains present tense operative words, eg "I hereby dispone"
  • the deed and any plan/schedule annexed are signed by the granter
  • the question on the form relating to links in title is answered appropriately, eg correctly stating whether or not the granter of the deed is the last registered proprietor
  • any new real burdens or servitudes are validly created
As well as being valid, the deed must also be probative/self-evidencing, eg:
  • the witness has signed the deed
  • the witness is named and designed in the deed
  • for companies the deed specifies whether a signatory is a witness, director, secretary or authorised person
Registration must not be prohibited by another piece of legislation, eg:
  • the requirements for land and buildings transaction tax have been met
  • dual registration is applied for where the deed creates real burdens
The correct registration fee is paid:
  • the appropriate fee is paid, or arrangements are in place for the fee to be paid by direct debit
The deed must narrate the title number of each title sheet it relates to, ie:
  • the title number(s) affected by the application are narrated in the body of the deed
  • the title number(s) narrated in the deed are correct

Post-intake plans examination

You submit sufficient information to allow the creation of cadastral map entries, eg including:
  • any deed for extent is submitted, ie the descriptive/breakaway deed
Plan/description supplied with application must be capable of being mapped, eg any plan:
  • provides sufficient surrounding detail (ie not floating shape)
  • has clearly identifiable references (ie not monochrome)
  • is to appropriate scale
  • is otherwise of satisfactory quality
Tenement steading and common areas should be capable of being mapped, eg:
  • for tenements, the keeper already has a tenement steading extent or your application contains sufficient information to identify the tenement steading extent. The tenement steading extent is the cadastral unit for mapping purposes, so must be defined
  • any common areas to be included in the title should be capable of being mapped

Post-intake legal examination

You submit sufficient information to allow the creation of all the required title sheet entries, eg including:
  • any deeds identified for burdens are submitted (including extent plans where necessary), or explain why not, ie the keeper has seen the deed before
  • any deeds identified for servitudes are submitted (including extent plans). Even if the subjects are in a research area, the servitude deeds must be submitted
  • the answers to the burdens and servitudes questions on the application form are consistent with the deeds submitted. If there are burdens or servitudes affecting the subjects, the answer to these questions should be 'yes'

Submission of applications by non legally qualified persons:

  • there is no legal requirement for an application for registration to be submitted by a solicitor or licensed conveyancer;  the grantee of a deed or the owner of a property can submit the application or they can engage another non-qualified person to do so
  • in compiling the land register we rely on the information provided by applicants in support of their application and in this regard  the 2012 Act places a duty on persons making an application for registration to ensure the register is not rendered inaccurate
  • a proprietor who intends to submit their application for first registration without doing so through a legally qualified person, should seek to submit all the relevant deeds including unrecorded links in title and additional evidence of any legal and plans searches or investigations that have been carried out on their behalf with their application
  • if you're a non-legally qualified person, you'll need to complete our identification form when you apply to register land or property on our registers. This helps us protect against fraud.

We're here to help

For help or questions about completing an application, or to understand why you've received a rejection, please call our dedicated customer service team on 0800 169 9391.