FOI Release: Details on PKI Contract

Published: 04 July 2025
Freedom of information class: How we procure goods and services

Information request under the Freedom of Information (Scotland) Act 2002 (FOISA).


FOI reference: CW-2025-370
Date received: 19 June 2025
Date responded: 03 July 2025

Information requested:

Details in respect to PKI Contract https://www.sell2wales.gov.wales/search/show/search_view.aspx?ID=NOV456255

  1. Actual spend on this contract/framework (and any sub lots), from the start of the contract to the current date
  1. Could you please provide a copy of the service/product specification given to all bidders for when this contract was last advertised?
  1. Is there an extension clause in the framework(s)/contract(s) and, if so, the duration of the extension?
  1. Has a decision been made yet on whether the framework(s)/contract(s) are being either extended or renewed?
  1. Who is the senior officer (outside of procurement) responsible for this contract?
  1. Would an alternative solution with the required functionality and reduced cost be considered at renewal time?

Response:

The answers to your questions are:

  1. This is standalone contract (30th November 2023 – 29th November 2026), rather than a framework. It costs £83,924.10 ex VAT per annum; total £251,772.30 ex VAT paid upfront at the start of the contract.
  1. This contract was novated to RoS following an outsourced IT Partnership agreement in 2012; it has never been advertised by RoS directly.
  1. There are no extensions present in the current contract.
  1. No.
  1. Director of Policy and Corporate Services and Accountable Officer.
  1. RoS have treated prior renewals as a non-competitive action due to the complexities in changing the service.

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