FOI Release: Fire safety and security maintenance arrangements

Commercial Fire Safety Services (Active and Passive Fire Protection)

1. Contract commencement and expiry dates for the current agreement(s).

2. The department, team, or individual responsible for managing these contracts.

3. A high-level overview of the contract scope, including (where applicable) routine maintenance, inspections, testing, remedial works, and emergency call-out services.

Commercial Security Systems (CCTV, Access Control and Intruder Alarms)

1. Contract commencement and expiry dates for the current agreement(s).

2. The department, team, or individual responsible for managing these contracts.

3. A high-level overview of the contract scope, including (where applicable) routine maintenance, inspections, testing, remedial works, and emergency call-out services.

Commercial Fire Safety Services (Active and Passive Fire Protection)

Following a search of our records we can confirm that arrangements for our commercial fire safety services are included under our facilities management contract.

In our answer to Q3 of this section of your request, we have therefore provided only information relevant to fire detection and firefighting systems maintenance.

1. 17/06/2022 – 16/06/2027

2. Our Estates department

3. The contract requires the supplier to maintain, inspect and test all fire detection and firefighting systems in accordance with relevant British Standards, Approved Codes of Practice, manufacturer recommendations and industry best practice.

The Supplier is responsible for the testing and maintenance of fire safety systems and equipment.

Key responsibilities include:

• Maintaining and testing fire safety systems and equipment in accordance with relevant legislation, standards and guidance.

• Undertaking routine inspections and testing and maintaining associated records.

• Reporting faults, defects or non-compliances identified during testing and arranging remedial action where required.

• Recording maintenance activities within the appropriate facilities management systems.

• Keeping fire safety documentation and risk assessment records up to date where changes affect fire safety systems.

• Liaising with RoS representatives regarding planned maintenance activities and compliance requirements.

Overall, the Supplier is responsible for ensuring the operational effectiveness, compliance, record-keeping and ongoing maintenance of fire detection and firefighting systems across RoS premises.

Commercial Security Systems (CCTV, Access Control and Intruder Alarms)

Our commercial security system is managed in house, therefore no contract agreement is in place with a third-party supplier and we do not hold any recorded information within the scope of this section of your request.

This is a formal notice under section 17(1) of FOISA that the requested information is not held.