FOI Release: Use of collaborative messaging apps

Published: 16 March 2023
Freedom of information class: How we manage our resources

Information request under the Freedom of Information (Scotland) Act 2002 (FOISA).

FOI reference: CW-2022-417
Date received: 3 November 2022
Date responded: 29 November 2022

Information requested

1.Do you use one or more collaborative messaging apps?

2.Please supply:

  • 2.1. A list of names of those apps, and
  • 2.2. The total number of your employees and workers who are registered for each app.

3.Please provide a list names of public channels in those apps which are used primarily for non-work purposes / socialising among employees.

4.To the extent that these are set in the apps, please also provide the following for each channel in Q3:

  • 4.1. Channel topic
  • 4.2. Channel description
  • 4.3. The number of members in that channel


RoS uses Microsoft Teams, and all employees (currently 1355) are registered for this collaborative messaging app. Some colleagues may infrequently access other tools such as Slack or Meet where these are the tools hosted and used by partner organisations, customers or suppliers.

Public Teams channels used ‘primarily for non-work purposes / socialising among employees’ are provided in the table below, along with the other requested information.

We do not hold any information regarding public channels used primarily for non-work purposes in any other apps.

TeamDescriptionNumber of members
Social// CSSC Edinburgh AreaCSSC (Civil Service Sports Club) collaboration3
Social // Register House Golf ClubRegister House Golf Club - office social golf club/society. Open to all staff.43
Team // Carers NetworkSocial group for RoS staff that are carers31
Team // Pride NetworkTeam will be used to communicate with others within the network, there will be private channels for members and public for others22
Team // RoS Neurodiversity NetworkColleague network for engaging and supporting one another and to share information, news, events and training13
Team // RoS Social Events Group Active members of RoS Social Events Group.575

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