FOI Release: Use of collaborative messaging appsPublished: 16 March 2023
Freedom of information class: How we manage our resources
Information request under the Freedom of Information (Scotland) Act 2002 (FOISA).
FOI reference: CW-2022-417
Date received: 3 November 2022
Date responded: 29 November 2022
1.Do you use one or more collaborative messaging apps?
- 2.1. A list of names of those apps, and
- 2.2. The total number of your employees and workers who are registered for each app.
3.Please provide a list names of public channels in those apps which are used primarily for non-work purposes / socialising among employees.
4.To the extent that these are set in the apps, please also provide the following for each channel in Q3:
- 4.1. Channel topic
- 4.2. Channel description
- 4.3. The number of members in that channel
RoS uses Microsoft Teams, and all employees (currently 1355) are registered for this collaborative messaging app. Some colleagues may infrequently access other tools such as Slack or Meet where these are the tools hosted and used by partner organisations, customers or suppliers.
Public Teams channels used ‘primarily for non-work purposes / socialising among employees’ are provided in the table below, along with the other requested information.
We do not hold any information regarding public channels used primarily for non-work purposes in any other apps.
|Team||Description||Number of members|
|Social// CSSC Edinburgh Area||CSSC (Civil Service Sports Club) collaboration||3|
|Social // Register House Golf Club||Register House Golf Club - office social golf club/society. Open to all staff.||43|
|Team // Carers Network||Social group for RoS staff that are carers||31|
|Team // Pride Network||Team will be used to communicate with others within the network, there will be private channels for members and public for others||22|
|Team // RoS Neurodiversity Network||Colleague network for engaging and supporting one another and to share information, news, events and training||13|
|Team // RoS Social Events Group||Active members of RoS Social Events Group.||575|
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If you have a question or query about FOI requests, you can email the information governance team at: FOI.Requests@ros.gov.uk.