Physical security policy

Published: 24 August 2016
Freedom of information class: How we manage our resources

Details of physical security policy

Purpose and Scope

1.1 This policy sets out RoS commitment to the security and safety of its staff those persons working on behalf of RoS, as well as its physical and electronic assets.

1.2 This policy applies to all RoS staff and those persons working on behalf of RoS.

Guiding principles

2.1 The principles of the policy are to ensure the security and safety of all parties named at 1.2.

The policy

3.1 Registers of Scotland (RoS) will take all suitable and proportionate measures to protect its staff and those persons working on behalf of RoS, as well as its physical and electronic assets.

3.2 Physical security is an important control to prevent unauthorised physical access, damage, interference or loss of any of RoS premises, information and/or assets.

3.3 RoS will consider the appropriate layout and design of facilities, combined with suitable security measures, to prevent any unauthorised access to its buildings, and to protect its people, information, materials and infrastructure as much as is reasonably practicable.

3.4 RoS will put into place, or build into the design, measures that prevent, deter, delay and detect attempted or actual unauthorised access, acts of damage, disorder, theft and/or violence in the workplace.

3.5 The required physical security controls will depend on different factors such as the nature of identified threats and vulnerabilities, the cost effectiveness of the associated controls, the site and its surrounding environment, whether it is sole or shared occupancy or has public access requirements.

3.6 All staff and persons working on behalf of RoS must be aware of the Physical Security Policy and comply with the associated standard operating procedures (SOP).

Roles and responsibilities

4.1 RoS’s Executive Management Team is responsible for the content of this policy, its approval and review. They are responsible for ensuring its implementation in practice and for monitoring this over time. They are responsible for ensuring that appropriate procedures, guidelines or standards as are required to support this are maintained and ownership for these assigned appropriately.

4.2 RoS’s Head of Procurement and Estates is responsible for reviewing this policy on an annual basis, unless earlier review is appropriate.

4.3 All staff and persons working on behalf of RoS must be aware of the Physical Security Policy and comply with the associated standard operating procedures (SOP).

Approval and review

5.1 This policy will be reviewed and approved by the Head of Procurement and Estates team on an annual basis, unless earlier review is appropriate.