Learn about our plans assistance service.
The plan assistance service (PAS) uses advanced geo-spatial software to translate information from your deeds onto a plan suitable for registration.
The plan assistance service:
- transfers title extent information to the Ordnance Survey (OS) map
- highlights potential extent problems including cadastral conflicts
- provides a mapped interpretation from Sasines title descriptions
- generates an accurate digital map and map data which meets RoS deed plan criteria
The plan assistance service is ideal for customers looking to transfer historical title deeds onto the OS map and boundary extents where there are complicated land areas.
It is particularly beneficial for:
- large land and estates owners
- legal firms acting for landowners
- rural landowners
- renewable energy firms
- public bodies
You can also order replacement copies of deeds.
The plan assistance service has a number of benefits:
- uses RoS knowledge and expertise to inform the mapping process for a first or voluntary registration
- an in-depth plans-based examination of both the sasine and land register titles
- assistance to determine the extent of titles prior to an application being submitted
- plans meet RoS deed plan criteria, using OS MasterMap and are suitable for registration purposes
- results supplied in a digital format suitable for geographic information systems (GIS)
- excellent value for money with no hidden costs
PAS and registration
The plans we provide are suitable for registration purposes and at the time of provision should not overlap with any existing cadastral unit. You may use the plan assistance report number when completing the application for registration form - part B in place of a plans report.
However, you may need to request up-to-date or additional information not disclosed as part of the plan assistance service.
Regardless of whether or not your plans have been prepared by the plan assistance service, all applications are subject to the same service level agreements. However, in some instances that the mapping of the title plan may be more streamlined during the registration process.
You must submit all documentation relevant to the application should be submitted to be legally be considered part of the application.
If you have digital data prepared by plan assistance for properties you are seeking to register
You are still required to submit the data by sending it to email@example.com along with PDF versions of the plan(s). You don't need to provide data or description labelling details. You need only provide the plan assistance service reference number and state that the data has been prepared by the plan assistance service. No other information is required.
We are primarily a digital service and provide plans in electronic format by default. However, paper copies can be provide on request for an additional fee of £50.00+VAT per plan for plans of A2 to A0 size. Single copies of A4 and A3 paper plans can be provided free of any additional fee.
If the title deeds don't meet deed plan requirements under the 2012 Act, the plan assistance service can provide a plan of title extents on an OS MasterMap.
This could be for a single title for an individual plot of land or a large estate title, made up of a number of cadastral units, residue of parent titles or adjoining cadastral units. The cost will be determined by the number of cadastral units involved. It is a particularly useful service where the number of titles excludes examination as part of a plans report, or for those wishing to submit a voluntary application for first registration.
Tailored plans requests
We can accommodate a variety of plans requests, for instance plans showing a number of cadastral units if need be. The cost will be determined by the number of cadastral units involved.
Even if you don't have plans, for instance due to the age of the estate, we can help you interpret, examine any subsequent alienations and adjoining sasine and land registered titles to help determine the extent.
We can prepare a plan showing residue of parent title, but this will be subject to costs, dependent on the number of registered transfers of part that require examination.
If you have digital map data that needs to be amended to exclude existing cadastral units, PAS can help. As long as your data is referenced to the British National Grid and submitted in shapefile format (.shp), drawing exchange format (.dxf) or autoCAD drawing format (.dwg) we should be able to provide you with updated data that excludes any existing cadastral units. The cost is likely to be dependent on the number of cadastral units.
To use our plan assistance service, submit a request through the reports section of our online services portal.
Once we receive your request we send you a service agreement proposal. You have 60 days to confirm you are happy with the proposal.
After that time we assume that no action is to be taken and archive the request. It can be re-opened on request and we can continue with your application subject to any changes in our fees or provision.
View step-by-step guidance for using the application system.
Please provide us with a clear instruction of your requirements. Ideally we prefer to have an inventory detailing the descriptive (or breakaway) title deeds and any alienations in chronological order.
We need to have copies, or preferably the originals, of the foundation title(s) that form the original extent of the properties in question. We can work from an inventory of writs, which lists any alienations. We prefer to have copies of these writs if possible.
Colour copies of plans should be provided if:
- Sasine recorded title deeds have duplicate plans recorded
- deeds are recorded for preservation in the Books of Council and Sessions
Supporting documents can either be attached to the form or sent:
As a bespoke product each plan assistance service will be unique and vary in complexity. Our experts aim to contact you with a times estimate for completion within 48 hours of receiving your request.
If you have a specific date that you need your request completed by, please tell us and we will try to accommodate this if possible.
If the amendment is to a plan prepared as part of a plan assistance service request and is made within 6 months of completion then amendments are not usually charged. If the amendment is due to additional information not previously submitted or is made more than 6 months after completion of the plan then a fee may apply.
- Plan assistance service - terms and conditions (pdf, 456KB)
If PAS has indicated a registered title overlaps, please contact our post-registration enquiries and rectifications team.
View step-by-step guidance for using the application system.
If you need more information, please contact firstname.lastname@example.org.
These prices do not include VAT.
|Number of titles or breakaway deeds||Cost|
If the number of titles exceeds 500 then the fee calculation starts again, for example 501 would equate to 500 + 1 = £3,090.
We count affecting registered titles as part of the examination process. This is not always immediately evident but is something we will take into account when costing your request .