The latest position regarding the delivery of our business-critical functions.
Scottish Government advice states that home buyers should, where possible, delay moving to a new home while stay-at-home measures are in place to fight COVID-19.
We are now accepting digital submissions of advance notices for First Registration and Transfers of Part.
Digital submissions for Register of Inhibitions and Register of Judgments are now available.
You can add permissions to these registers by managing your account.
If you don’t have an account, you can apply for access
Payment to the Register of Inhibitions and Register of Judgments are post-paid with invoices issued after registration occurs.
You can pay by BACS or Post-paid Direct Debit. We can’t accept cheques at this time.
The Coronavirus (Scotland) (No2) Act 2020 came into force on 27 May.
The legislation ensures writs or documents which fall to be recorded in the Register of Inhibitions or the Register of Judgments, and are not already covered by Schedule 4 of the Coronavirus (Scotland) Act 2020, will be covered to allow electronic submissions for registration.
The Coronavirus (Scotland) Bill 2020 came into force on 7 April.
The legislation will automatically extend advance notices in the system.
The keeper will also have the power to accept electronic copies of paper deeds for registration on the Land Register and recording on the Register of Sasines.
This could be a scanned image of a wet-signed deed submitted by email.
Our digital solution for land register submissions went live on 27 April.
Our digital solution for advance notices went live on 6 April.
The Keeper will consult closely with the Law Society of Scotland on the date for the register to be fully reopened.
Where an advance notice has been registered and delivery of the deeds is capable of being effected, the transaction may be completed.
The Law Society of Scotland have agreed this as an interim measure during the current public health emergency.
You are strongly encouraged to read the Law Society’s guidance in full.
Solicitors with any queries should contact the Law Society’s Professional Practice team.
The vast majority of deeds will be provided in the usual way. However, we have altered the delivery method of some specific deed orders.
We will no longer be able to source:
- Extracts from any register
- Duplicate plans
- Burgh Register deeds
Any extract orders received will be placed on hold and processed when this service becomes available again.
Due to the closure of National Records of Scotland (NRS), access to more historic documents in not always possible.
NRS is also working on an electronic delivery system for those deeds they have captured digitally. Until that is in place RoS can undertake those orders if they are already digitised on our systems.
Solicitors should continue to do up to date searches in the usual way, for any transactions.
The advance notices/deeds we have taken on in extremis since the office closure will still be visible in searches and on ScotLIS.
If the service you require is not on this list please assume it is continuing to function.
The following services are temporarily closed to all paper submissions:
- Land Register
- General Register of Sasines
- Register of Inhibitions (ROI)
- Books of Council and Session
We are actively considering all of our registers as part of the continuity work during this period.
The following service has also been temporarily suspended:
- Plan assistance service
As part of our response to COVID19, we have paused our Plan Assistance Service until further notice.
We will continue to progress work already submitted and will accept amendment requests in the normal way and action them where possible.
We will still apply a charge if the amendment is due to additional information not previously submitted or if the request is made more than 6 months after the completion of the plan.
Please contact customer services for more information.
Our current service priorities are:
- intake of applications and provision of dates of registration
- legal reports
- plans reports
- provision of copy deeds
We are working to maintain service standards as best we can across the organisation. We do not plan to change these priorities at present.
Our resources and the wellbeing of our staff will be kept under continual review as the situation develops.
Whilst our offices have had to temporarily close to safeguard staff and the public’s health and wellbeing, RoS is still open for business.
Although, much of our work can be delivered remotely, some processes, such as scanning and elements of intake, currently need to be delivered on site. This meant that it was necessary to temporarily close the application record.
We have worked around the clock with key stakeholders to put in place both an immediate and a medium term solution that will enable property transactions to continue remotely, as required, during this public health emergency.
We are also urgently working to bring in fully digital systems to allow us to re-open the application record as soon as possible.