Sasine submissions

Published: 15 July 2020
Last updated: 11 August 2020

Sasine register applications can be submitted digitally.

Our digital submission service deliberately mirrors our existing paper submission processes.

Digital sasine submissions are the equivalent of what you would have previously posted to us in an envelope.

You do not need to send us physical documents after submitting digitally.

To use this service you’ll need:

  • an online services account
  • an active direct debit

Access our online services

Apply for an online services account

Accepted application types

This service is for:

  • Sasine only applications
  • Dual registration applications (applications over both the land and sasine register)

Joint recording in the Books of Council and Session cannot currently take place. We are working on a solution for this. In the meantime, contact customer services.

Service walkthrough

Sasine only walkthrough video

Dual registration walkthrough video

Restrictions

The majority of deed types are now available for sasines submission.

There are still a number of deeds we can’t accept.

We cannot currently process:

  • Discharge of Standard Security
  • Assignation of Standard Security
  • Deed of restriction of Standard Security
  • Variation of Standard Security
  • Notice of Payment of Repairs Grant
  • Notice of Payment of Improvement Grant

Contact our customer services team if you need to urgently record one of these deed types or make a bulk transfer.

Get in touch as soon as you can to give our processing teams as much notice as possible.

Submitting documents

Applications to the sasine register are legally required to have a wet signature.

All sasine application forms must be printed, signed, scanned and uploaded in PDF format.

Deeds and referenced documents

All deeds must be signed in accordance with the legislation.

There is no relaxation of the requirement to sign deed plans. Signed versions of plans can be attached to the deed via the digital portal.

The maximum upload size for a single document is 30MB.

Large plans and shape files

If a plan exceeds our 30MB upload limit, scan in the best possible quality and submit.

If we have to request a rescan or another format we will contact you directly.

Contact customer services if you have a shape file to submit with your application.

Applications using spreadsheets

Complex transactions and voluntary registrations sometimes use spreadsheets.

You can save spreadsheets in PDF format and upload these in the ‘additional information’ section of the portal.

If you can’t provide a deed or dual registration document

If you can't digitally provide a deed or document, we will attempt to process your submission from our available records.

If the deed is not available from our records, or is of poor quality, we will contact the lead agent and attempt to resolve the situation as quickly as possible.

Sealed documents

Scan and add a covering note to state that the deed contains a seal.

Agents should highlight a seal by circling it in pencil or by lightly pencilling over it.

Covering letters

For complex transactions, you may submit a covering letter.

This can include information on:

  • the number of applications forms
  • the order of registration
  • any other relevant information

Covering letters should be saved as a PDF and submitted as additional documents.

Extract requests

We are currently unable to provide extracts as part of the registration.

Any requests on the sasine application form will not be actioned.

If your deed requires submission/preservation to Books of Council and Session, you should wait for the sasines recording acknowledgment and digitally stamped deed first.

When you have received it, you should submit it as a paper application.

You must enclose:

  • a printout of the sasines digitally stamped deed
  • a covering letter
  • the original deed

This should be sent to the Register of Deeds via Royal Mail PO Box or DX Exchange courier network:

Royal Mail PO Box

Register of Deeds
PO Box 24161
153 London Road
EDINBURGH
EH7 9FZ

DX Exchange courier network

Registers of Scotland
DX 555401
Edinburgh 15

Notifications and acknowledgements

Notifications that were previously paper based will now be emailed to you.

This will include the presentment acknowledgement and recording acknowledgement.

When your deed is recorded, the electronic copy submitted will be digitally stamped and returned to you by email.

Rejected applications

Normal sasine rejection policies apply.

We can only accept dual registration applications through the sasine submission process.

Land register submissions that include sasine application forms as supporting documents will be rejected.

We will provide guidance with rejected applications.

Querying a submission

Contact customer services:

Email: customerservices@ros.gov.uk
Phone: 0800 169 9391


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